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Overview:

The State ÌÇÐÄÉÙÅ® Department Reference File (SEDREF),Ìýis the official database maintained by the ÌÇÐÄÉÙÅ® (NYSED). It provides authoritative information on all educational institutions and organizations that interact with NYSED including:

• Public schools and districts
• Charter schools
• Nonpublic schools
• Other education-related entities

SEDREF supports communication, data collection, and access to NYSED’s secure online systems. More information is available on theÌý.

Chief Executive Officer (CEO) Information Requirements:

NYSED requires every institution to have a CEO listed in SEDREF. This includes permanent, interim, and temporary CEOs.

Key requirements:Ìý

• A CEO must always be listed for each BEDS Code. The field cannot be left blank.
• The CEO is responsible for managing their location’s data and granting access to that data. NYSED cannot grant access on their behalf.
• NYSED uses an automated process to manage CEO Ìýaccounts based on the SEDREF nightly updates.

How CEO Account Automation Works

Once a CEO change is submitted in SEDREF, an overnight process:

1. Creates an account for the new CEO.
2. Copies all access from the previous CEO.
3. Disables the previous CEO's account.

This process may take up to 48 hours after the SEDREF update.

Important:

CEO accounts should not be manually created, modified, or disabled. The automation handles all changes for every BEDS Code.

• For detailed instructions, visit the DATASUPPORT website section onÌýÌýand follow the instructions there.ÌýQuestions can be sent toÌýdatasupport@nysed.gov.

SEDREF Public Reports Portal:

• General SEDREF reports are available through the .

Before using the portal, review theÌýinstructions for . If you have additional questions after reviewing the materials and running the reports, please contactÌýdatasupport@nysed.gov.