OSC Vendor information for NYSED payments
In order to claim reimbursement for MSA-CAP or other ORISS funded grant opportunities, or receive payment from any New York State agency, including NYSED, Religious and Independent schools are required to obtain an Vendor ID number and register your school's vendor account in the .Ìý Ìý If your school wishes to receive reimbursement funds from NYSED, and does notÌýyet have an OSC Vendor ID#, you must complete both the NYSED Substitute W-9 form and the Payee Information form and submitÌýby mail with anÌýoriginal signatureÌý(photocopies and emailed applications are not acceptable):
Office of Religious and Independent School Support (ORISS)Ìý
RoomÌý1078ÌýEBA, 89 Washington Avenue
Albany, NY 12234
Ìý
Payee Information Application Form (PI) and the NYSED Substitute Form W-9Ìý ÌýÌýPIÌýinÌý.pdfÌýÌý Ìý Ìý*Please read the form instructions before completing the application.
Ìý
Ìý
FAQ questions about the Vendor ID/Payee Information applicationsÌý
-
Does my school have an active SFS vendor account? How can I find the vendor ID number?
-
Please look up your school in to ascertain your school's Office of the State Comptroller (OSC) Vendor ID (aka Payee ID) before beginning any grant applications or reimbursement claims. Scroll down to the right side of your school's data in the SEDREF chart to view the ten-digit Vendor ID.ÌýÌýIf you have received past ORISS funding, you likely already have a vendor ID; Religious & Independent schools cannot receive payment from NYSED without first establishing a vendor account through the Office of the State Comptroller (OSC) Vendor Management Unit (VMU).
Ìý
-
-
The PI/vendor ID application is asking for a UEI? What is a UEI?
-
On July 10, 2019, the federal government announced that the DUNS (Data Universal Numbering System) number is being replaced by a new 12 character alpha-numeric value, called the Unique Entity Identifier (UEI), as the unique and official identifier for entities doing business with the federal government.Ìý While the DUNS number was issued and maintained by Dun and Bradstreet, a proprietary third party, the UEI will be generated by the federal System for Award Management (). Please visit SAM.gov to look up or register for a UEI # before submitting your vendor ID application to ORISS. Your application will be returned as incomplete if the UEI number is blank.
-
-
Can ORISS help me access or update my SFS vendor account?
- No.ÌýÌýORISS staff cannot access or update user accounts in SFS. Questions concerning the establishment or maintenance of a vendor account should be addressed to SFS directly.ÌýÌý Each school that received an OSC Vendor ID receives an email with the vendor portal link and credentials through which a User ID and Password is created for your Designated Administrator to access and manage your vendor record and register with an appropriate verified Primary Contact at the ÌýUpdating your contacts or school data in SEDREF will not update the SFS vendor account information.ÌýÌýIt is the school’s responsibility to login to the vendor portal to make updates to staff or address changes.Ìý
Questions concerning the establishment or maintenance of a vendor account should be addressed to the SFS Help Desk:
- No.ÌýÌýORISS staff cannot access or update user accounts in SFS. Questions concerning the establishment or maintenance of a vendor account should be addressed to SFS directly.ÌýÌý Each school that received an OSC Vendor ID receives an email with the vendor portal link and credentials through which a User ID and Password is created for your Designated Administrator to access and manage your vendor record and register with an appropriate verified Primary Contact at the ÌýUpdating your contacts or school data in SEDREF will not update the SFS vendor account information.ÌýÌýIt is the school’s responsibility to login to the vendor portal to make updates to staff or address changes.Ìý
SFS Help Desk Phone: (855) 233-8363 or (518) 457-7717 or Email:Ìýhelpdesk@sfs.ny.govÌý Ìý
4. What is the function of the SFS Vendor Portal and how can I learn how to use it?
After logging into the system, click the SFS Coach icon on the to learn how to:
-
Receive electronic payments by enrolling in ACH for Direct Deposit.
-
Review payment information, receipts for NYSED grant payments and view the status of invoices.
-
Provide guidance on how to maintain vendor information and update account information
-
Manage vendor portal user accounts-The Delegated Admin can establish user accounts and assign roles to user accounts for additional staff andÌýis responsible for maintaining user account access
Ìý
Direct Deposit/ACH
The Office of the State Comptroller has instituted Automated Clearing House (ACH) as the preferred payment method and are now requiring vendors already enrolled in ACH to be paid utilizing the ACH payment method. Vendors that have selected the receipt of paper checks as their preferred method of payment will continue to receive checks. However, we strongly encourage vendors and schools which are still receiving checks to enroll in ACH for Direct Deposit. ACH payments provide both the sender and receiver with the advantages of improved controls, reduced chances for check fraud, better cash management, and greatly reduced bank charges.
To enroll in ACH:
- access your vendor account in the Statewide Financial System (SFS) and confirm that ACH is selected as the preferred method of payment, if not then-
- navigate to the Location tab and select the PayablesÌýhyperlink.ÌýOnce in Payables, the payment method is displayed under the Additional Payables Options, Additional Payment InformationÌýsection. (If the Payment Method selected is ACH, all payments will now be made via direct deposit.)ÌýÌý
Ìý
Download the pdf instructions below for detailed instructions:
How to update your Vendor Account in SFS
Ìý
If you have questions after using the online Self-Service for Vendors, please contact the SFS Help Desk directly by email or phone.
ÌýSFS Help DeskÌý Ìý Ìý Ìý Ìý 877-737-4185 toll-free | 518-457-7737
Ìý
Changing Payment Information (Supplier/Vendor accounts in SFS)
Each school with an OSC Vendor ID (listed on ) is responsible to maintain an up-to-date vendor record* withÌý (Statewide Financial System) through theÌý. If your school's Primary Contact is no longer with the
organization contact the Vendor Management Unit which validates primary contact update requests
Ìý
Questions concerning the establishment or maintenance of a vendor account should be addressed to the SFS (Statewide Financial System) Help Desk by email or phone.
(855) 233-8363 or (518) 457-7717Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìýhelpdesk@sfs.ny.govÌý
Ìý
*Please note that updating your school's data will NOT automatically update your in SFS, which is operated by the , not by NYSED. Instructions for changing your supplier/vendor account areÌýlocated in the Direct Deposit section above in theÌýHow to update your Vendor Account in SFS pdf.